Limo Help

Contents

1. About Limo
2. Getting Started in Limo
   • Working on campus or off campus/from home
     
   • Do I need to sign in?
3. Performing Searches
   
   • Basic Searches
   • How to quickly find..
   • Advanced Searches
   • Refine your results list using faceted navigation
4. Using the Search Results
   
   • Viewing the Tabs
   • Requesting items
   • Requesting a copy from another library
5. Managing Results
   
   • Tagging
   • Managing bibliographic references via "My Citations"
   • Saving Queries
     
6. Using "My account"
   • Personal settings
   • Renewing Loans and other Library Services
7. Extra Tools
   
   • Using Browse databases
   • Using Find E-Journal
   • Using Find Library

• held in the KU Leuven and other LIBISnet libraries;
  
• managed in LibriLinks and LibriSourcePlus (metadata of e-journals and databases)
  
• included in LIRIAS, the digital repository for KU Leuven research;
  
• contained in Primo Central, an index of hundreds of millions of articles and e-books from primary and secondary publishers and aggregators, and from open-access repositories.

Updates and changes

February 2012

• It is now possible to add your personal tags to search results.
• A new facet : Rare Books allows you to limit your search results to manuscripts and books before 1840 from the Library Catalogue. You can also search for these documents using the search filter Rare Books in Advanced Search.
• External users now can change their password via My Account.
• Users can now follow up their ILL request via My Account.
• There was a problem with the export of search results to Reference Manager and EndNote; this has now been fixed.

Getting started in Limo

You can tell that you are connected to the KU Leuven network when Limo displays the message “You are on campus” in the top right hand corner of your screen. This will always be the case when:

• you’re working in a library or a PC room (KULeuvenNet);
• when you are on KotNet;
• when you are connected to the university’s wireless network (CampusNet).

• Set preferences for your current and future sessions: you can set your preferences so that they reflect the way you usually search, and save them for future sessions.
• Permanently store items you have found and queries you have submitted in “My Citations”: you can save items from your results list to your basket and you can save queries that you have performed for future use.
• Use library services: you can benefit from library services such as requesting items or making an interlibrary loan request.

This link takes you to a page showing several login options:

Members of KU Leuven, KATHO, KHBO, KHK, KHLim or Lessius can sign in using their respective institutional credentials.

People from other institutions, as well as walk-in users with no affiliation at all, can use the All other users option to sign in with their library card credentials or with a User Id and Password given to them upon registration at the desk. These users can change there password via My Account > Personal Settings > Edit Details. See also Personal Settings.

Once you’re signed in your name will appear on the screen for the duration of the session, indicating that you can make full use of the customization functionalities mentioned above. People working on their private computers have no need to sign out, but after working in Limo on a public PC you are strongly advised to use the Sign out button, so that your searches remain private and your personal settings and My Citations cannot be tampered with by anyone else.

Performing Searches

Note: LIMO assumes that you are searching for all the words you type unless OR or NOT are specified between the words and phrases.

One of the key attributes of Limo is that it unifies search across a multitude of the library's resources: in particular print and electronic books and journals, but also audiovisual materials and digital objects. By default any query run in Simple Search is a cross-collection search which can potentially yield many hundreds or even thousands of relevant results. When the system returns those results you should navigate and filter them using the facets shown in a panel on the left-hand side of the screen. This is a great help in managing large (at times even overpowering) sets of search results, but Limo also comes with a set of tools that enable you to increase the quality of your queries

• Searching for a Phrase
• Searching for Any Specified Words or Phrases
  
• Excluding Words or Phrases
• Searching Using Wildcard Characters
• Grouping Terms Within a Query

Searching for a Phrase

Note: If you do not enclose the phrase with quotation marks, the system will find items that contain the individual words in the phrase, regardless of whether these words are located next to each other in the order specified.

Searching for Any Specified Words or Phrases

Note: If you search for words or phrases without specifying OR or NOT, Limo assumes that you are searching for all the specified words

Excluding Words or Phrases

Note:
If you search for words or phrases without specifying OR or NOT, LIMO assumes that you are searching for all the specified words or phrases.
To use Boolean operators (AND, OR, NOT) within search phrases, you must enter them in uppercase letters. Otherwise, Limo will consider them as part of the query.

Searching Using Wildcard Characters

• ? enter a question mark to perform a single character wildcard search. For example, type wom?n to search for records that contain the strings woman, women, and so forth.
• * enter an asterisk to perform a multiple character wildcard search. For example, type cultur* to search for records that contain strings, such as culture, cultural, and culturally.

Grouping Terms Within a Query

• A book from the library ?
• Search on the title of the book (don’t combine this with the author name in simple search).
• Limit your search results to Physical items using the facets on the left-hand side of the search results page.


• A journal ?
• Search on the title of the journal.
• Limit your search results to Resource type: Journals on the left-hand side of the results page.


• A specific (known) article ?
• Search on the title of the article.
• Some articles are not findable in Limo. To do a thorough article search, look up the journal title and determine if the library subscribes to the journal. Then browse by year/issue to find the right article.


• An item with a specific shelf number ?
• Give in the text callnumber, immediately followed by the shelf number, without spaces or punctuation marks.
• You can use the sign * to search for items with a shelf number that begins with a certain code.
Examples:
• callnumber80093GARC1992 finds the document that has a shelf number 800.93 GARC 1992.
• callnumber80093* finds items with shelf number:
  
  • 800.93 GARC 1992, 800.93 V. 2 GARC 1992, 800.93 TENT 5, ..
  • but also 8.00938 1, 8.00938 10, ..

Note: Truncations that produce a mass of results like callnumber9* are not possible.

In Simple Search you run a search across the full range of available resource types, journals, books or databases, without limiting the results list beforehand by author’s name, publication date or language. It is only after you get any results that you start refining them by means of the facets located on the left hand side of the screen. In this way the search experience in Limo is wholly in line with that on the majority of leading research platforms.

People who prefer to perform searches in the traditional manner typical of library catalogs such as the one of LIBISnet, are still able to do so via the Advanced Search option.

• the bibliographic fields searched: you can specify whether the search terms used should appear in title, author/creator or subject field only, or in any field;
• the publication date: you can set a given time frame, varying from “Any year” over “Last year” to “Last 20 years.”
• the material type: you can indicate what type of material you’re specifically looking for;
• the language of publications you wish to find: you have the choice between Dutch, English, French, German and any language;
• the search scope: you can choose to search either all available data, or just the data of locally available items.

One of the key attributes of Limo is that it performs a unified search across a multitude of library resources: in particular print and electronic books and journals, but also audiovisual materials and digital objects. With Advanced Search you can limit the number of hits for a query before actually launching the search, by setting a time frame (limit by Publication Date), selecting a resource type (limit by Material Type), choosing the language (limit by Language) or reducing the search scope (Local Data vs. All Data). You also have three separate search panels at your disposal for the formulation of more complex searches.

This traditional, OPAC-style way of searching is abandoned in Simple Search, where you can start searching simply by entering one or more search terms in a single search box. By default the system runs any Simple Search action across the full breadth of the local collection and a considerable, ever-growing part of the digital collection of databases and e-journal collections. Consequently searches can yield many hundreds or even thousands of relevant hits. Even considering that the results list is relevance ranked by default, which means that the more relevant hits appear at the top, such very large numbers can be pretty intimidating and overpowering to the user. However, each set of results also comes with a number of facets displayed in a separate panel to the left. Drawn from the metadata of the search results, they offer a variety of filters that help to refine the outcome of any search operation: by zooming in on the hits that correspond to the chosen criterium or criteria, the total number of results is reduced.

Up to ten different types of facets can be shown next to any results list.

Limiters

Search filters

Per facet you can only select one item at a time, but you can combine several facets one after the other. Your choices are visible at the top of the screen, close to the search box. Any facet can be removed again by clicking the X

Using the Search Results

Immediately underneath those bibliographic details users can see information about availability of each item. This information is not clickable, but its colour indicates whether the item is Available (green) or Not (red). Limo always performs a live check the instant the items are shown, so the user is sure to get up to date information. In rare cases where Limo cannot check the availability information, the indication May be available is shown.

Next, again depending on the resource type, two or more tabs are shown.

1. Physical items and audiovisual materials from the local collections

• Locations: tells users in which library or libraries of the KU Leuven or other institutions a copy or copies of the book/recording/video can be found, whether those items are on shelf or not and whether they can be requested or not; this tab has direct links to the relevant information in the extra tool Find Library.
• Details: provides full bibliographic information on the record in question, including series title, subject terms and abstract (when available in the source database). In addition, one or several links may be given on the right hand side:
  • to the LibriLinks menu.
  • to a form to request the item in another library (outside of KU Leuven).
  • to the LIBISnet Catalogue.
  • to the record description in the source database.
  • to Google Books (for an electronic version of a book being viewed).
• Tabs: this tab enables you to add, delete, and update tags for an item. More info: see Tagging.
• Share: this tab features the record_id-number in the library catalog, a permalink for easy linking to the Limo record at hand, a Bookmark or Share link to a plethora of social bookmarking sites, buttons for easy printing and e-mailing of the Limo record at hand and an export link to Reference Manager and EndNote.

When no tabs are shown for a book or audiovisual item, it means that there are two or more different versions of the title available in the library collection. At first Limo groups those multiple related items (e.g. different editions of a given book, or a book and a film of the same title) together in the results list.

2. Online publications (journal articles or e-books)

• View online: this tab is only shown when you are on campus and Limo has determined that the full text of a given article is available to KU Leuven patrons; it contains the link or links - one for each access point – that take you as close as possible to the full text.
• Details: here you can find the bibliographic details of the article, including abstract and subject terms (when available in the source database).
  In addition one or several links may be given on the right hand side :
  • to the full LibriLinks menu of the article.
  • to the Belgian Union Catalogue of Periodicals (to check whether the journal in question is available in print or electronic form at another Belgian academic library).
  • to the journal’s impact factor in Journal Citation Reports (if applicable).
  • to the full record in Web of Science (if applicable).
  • a Find item in the library link is shown when Limo knows that print volumes of the journal concerned are part of the library collection (useful when the volume you need is not available electronically).
  • a link to an interlibrary loan request form is only shown when a given article is unavailable online to KU Leuven patrons.
  
• Recommendations: here additional articles can be shown which might be relevant to the topic covered in the article; these recommendations are based on searches that were performed by users who have viewed the same article.
• Tabs: this tab enables you to add, delete, and update tags for an item. More info: see Tagging.
• Share: this tab features the record_id-number in the source database, a permalink for easy linking to the Limo record at hand, a Bookmark or Share link to a plethora of social bookmarking sites, buttons for easy printing and e-mailing of the Limo record at hand and an export link to Reference Manager and EndNote.

• for all physical materials (printed books, journals,..), yes or no on shelf in one of the LIBISnet libraries,
• for online articles that are not available to KU Leuven patrons (Indication No full text available)

A number of details are automatically entered into the form. Users are required to

• check that the right tab is selected (Request a book / Request a journal/serial);
• make sure that every required field (marked with an *) is filled out;
• specify the delivery method;
• indicate which suppliers should be contacted;
• confirm that they have read and agree to the rules and restrictions.

The above applies to all items on which bibliographic information can be retrieved in Limo. When you are aware of a book or article that is nowhere to be found in Limo, you can place an open ILL-request for it through the My Account-area of Limo. The menu item Create ILL Request leads to the same request form as when clicking the link Request in another library. The only difference is that all fields are empty; you are obliged to provide at least the mandatory information as indicated (in the fields marked with an *). Of course any additional information you might have should also be added to help with the retrieval of the item you’re looking for.

Note: the ILL-service is not free; find information on ILL tariffs here (in Dutch only). In all cases patrons are required to make absolutely sure that no copy of the article or book they are after, is available in the university library collection. When submitting an open ILL-request patrons are further advised to take a number of preliminary steps, in order to facilitate the processing of their request. Guidance on these matters is provided here (in Dutch only).

Managing Results

What is tagging ?

How do I tag ?

When you click on the link Add New Tag, you can do the following:

• Assign an existing tag to the current item. Select the box next to the tag you want to assign to the item or type the tag name into the Add or delete tags for this item area. You can check as many tags as you want. If you are typing the tag names into the Add or delete tags for this item area, type a comma between each tag name.
• Assign a new tag to the current item. Type the name of the new tag in the Add or delete tags for this item area.

NOTE: Tags must not exceed 35 characters and can contain only letters, numbers, hyphens, underscores, and apostrophes.

• Remove your tag from the current item. Delete the tag in the Add or delete tags for this item area or uncheck the tag in the list of tags.

How Do I Search for a Tag ?

Note: the items will not be immediately searchable by user tags; you will find them the following day after you have assigned the tag(s).

Note: you are not required to sign in to be able to use the My Citations-area of Limo. You should do so, however, if you want to store items for a longer period of time. If you are not signed in, any items you add to My Citations will only be saved temporarily, for the duration of your active session.

Saving items to My Citations

Removing items from My Citations

Viewing items saved in My Citations

Managing folders

	Create Folder: Click this button to add a new folder under the selected folder.
	Rename Folder: Click this button to rename the selected folder.
	Copy Folder: Click this button to copy the selected folder to the clipboard. The original folder will not be changed or deleted.
	Paste Folder: Click this button to paste the last folder placed into the clipboard into the selected folder.
	Delete Folder: Click this button to delete the selected folder from the Basket

Managing items

	Cut Items: click this button to cut the selected items and to place them into the clipboard.
	Copy Items: click this button to copy the selected items into the clipboard.
	Paste Items: click this button to paste the last items placed into the clipboard into the current folder.
	Delete Items: click this button to delete the selected items.
	E-mail Items: click this button to email the selected items.
	Print Items: click this button to print the selected items.
	Save Items: select an option (Push to EndNote or Push to RefMan/EndNote) from the dropdown list and then click this Go to save the selected items.

What Is a Query?

• view the current session’s queries and results;
• save a query from the current session in order to use it later.

Saving and viewing queries

Each time you refine a set of search results by use of the available facets Limo actually performs a new search operation. It is possible to save a query including any number of facets by clicking the Save this query including refinements link.

When you want to save a query a pop-up window appears prompting you to provide a name for it. After that you click Save.

All saved queries can be viewed by going to the My Citations area: by default those saved queries are shown when clicking the My Queries tab.

Right above the Saved queries tab is another one called This session’s queries. Limo always keeps track of any and all queries and refinements you perform during a session. This summary can be viewed by clicking This session’s queries. From there you can rerun any of those searches and permanently save them if you wish. Once you close down Limo any query not saved permanently is removed from the system.

Note: at present it is impossible to set up alerts with saved queries and have Limo run them again at scheduled times to provide you with updated results. This feature will be added as part of a future update.

Using My Account

Note: Communication via SMS is not activated for the moment.

In addition you have limited options to tailor the Limo user interface. Thus, you can set the maximum number of search results per page (10, 20, 30 or 50). Changing the interface language is not available at present: English is the only option.

Note: to keep your settings for future sessions, you must sign in and save your preferences.

At any given time you are able to see an up to date list of your active loans, by clicking the Loans item in the menu on the left.

As long as the due date hasn’t lapsed and the item you have in your possession hasn’t been requested by another patron, you are also able to renew the loan by clicking the link in the final (Action) column: when you have loaned several items you can renew them separately via the indiviual links or you can Renew All by clicking the column header. 

In addition you can always retrieve a list of historic loans, which may help you to retrieve an item you have lost track of.

The Requests link allows you to check the progress of any (stackroom) requests you’ve placed, giving information about

• the type of request you’ve made;
• bibliographic details;
• the status of your request;
• the pickup location & actual location of the requested item.

You can check the status of your ILL-requests by selecting the menu-item ILL requests in the My Account-area of Limo.

Finally the My Account section provides you with a list of all Fines & Fees that have accrued and remain unpaid, as well as Blocks & Messages.

Extra Tools

Using Simple or Advanced Search you are able to find, by title only, any database included in the digital library collection of the KU Leuven, be it a free or a licensed resource.

In addition, with any query you run in Limo, you are immediately looking up your search terms in (a section of) the databases covered by the Primo Central index. This may get you many hundreds or thousands of results. Even so there still remains a considerable number of databases in the library collection that is not (yet) included in a Limo search operation and that may yield valuable additional search results.

Using the Browse Databases tool you can look up all available databases for a specific field of research and/or by type:

• Subject: you can specify a subject to display the list of databases cataloged for that given subject; featured are the three main research domains – Biomedical Sciences, Exact Sciences and Humanities – and about thirty disciplines, arranged in alphabetical order.
• Type: you can identify the required database(s) by type selecting the appropriate one from the dropdownlist of twelve types.
It is possible to combine the two filters, so that you can specifically look up, e.g., bibliographic databases relevant to Computer Science or Journal Collections in the field of Philosophy or Political Science.
• The filter on Category allows you to limit your search results as follows:
  • All databases: no filter is applied and you get the list of all databases corresponding to the chosen criteria;
  • Databases searchable via Limo: (most of) the items in these databases can also be found via the Limo search box.
  • Databases not searchable via Limo: these databases contain items you may not find via the Limo search box and so should be searched in addition to a Limo query, in their native interface.

• To link to any given database’s website, click the database name.
• To display a short description of a database, click the corresponding Info-button.

The Find E-Journal tool allows you to search for electronic journals by title and by subject (Category); in addition you can also browse the full list of available e-journals by clicking any letter of the alphabet.
The Locate tab helps to see through which vendor any given journal has been licensed to the KU Leuven.
Finally, Citation Linker allows you to quickly verify whether, for a given citation, your institution has access to the full text of the article.

The tool is available at the top of every Limo page. In addition a direct link to the information about any given library is always included in the Locations tab for any physical item in the results list.